Executive Assistant to the Chief Executive Officer
Job Title: Executive Assistant to the Chief Executive Officer
Salary: £32,268 – £36,509
Location: 2 Callaghan Square, Cardiff (Office based)
Contract: Permanent
Reporting to: Chief Executive Officer
Hours of Work: Full time (34.76 hours/pw)
Job Purpose
We have an exciting opportunity for an Executive Assistant to deliver a variety of operational services to support the work of the Chief Executive Officer (CEO).
The national team of the Church in Wales supports its mission and ministry throughout the whole of Wales. We are organised into four groups – The Chief Operating Officer’s group (Finance, Property, HR, IT and Governance); The General Counsel’s group (Legal Services, Safeguarding, Data Protection), Mission and Strategy (Education, Communications, Ministry, Evangelism, Faith Order and Unity, Climate Change) and the St Padarn’s Institute (Theological Education and Formation). Each of these groups is led by a member of the Executive Leadership Team which is chaired by the CEO.
The CEO is based at the National Office in Cardiff but is frequently out of the office at meetings throughout Wales and beyond. The CEO has close working relationships with the Archbishop of Wales and the Chair of the Representative Body (the asset-holding charity of the Church in Wales).
The Executive Assistant is a key role that will bring capacity and efficiency to managing the changing, demanding and complex workload of the CEO. The Executive Assistant will work closely with the CEO on all aspects of their work, providing practical support, strong initiative and engagement in the matters competing for attention.
The Executive Assistant will deliver operational services, including acting as a first point of contact, co-ordinating and supporting meetings, preparing briefings, processing correspondence, and arranging logistics to ensure that the work of the CEO is efficient, effective and responsive to changing requirements.
Person Specification
Essential
- Excellent interpersonal, verbal and written communication skills, and able to work as a first point of contact.
- Experience of engaging with and developing effective working relationships with a range of internal and external colleagues, stakeholders and suppliers.
- Strong organisational skills and attention to detail, forward-thinking and able to keep pace with multiple fast-moving topics.
- Experience of planning, prioritising and delivering work to a high standard and by the required deadline.
- Able to work well under pressure and work proactively and flexibly to manage competing priorities and continually improve processes.
- Able to co-ordinate (record, monitor and follow up on) various activities and ensure that inputs from others are requested, received and actioned.
- Good drafting skills and able to engage with complex and/or lengthy documents and correspondence and accurately highlight the key points and arguments.
- Demonstrable advanced level proficiency with Microsoft Outlook, Excel, PowerPoint, Word and SharePoint.
- Able to show discretion, maintain confidentiality (particularly in relation to highly sensitive information) and appropriately use own initiative and judgement to make decisions.
- Willing to do the seemingly small tasks which ensure that the work of the CEO runs smoothly and that problems are promptly solved.
- An empathy with the mission and ministry of the Church in Wales.
Application
To apply for this vacancy, please send your cover letter outlining how you meet each of the essential criteria, together with your CV to: hr@cinw.org.uk
Closing date
12 July 2024 at 10.00 am
Interview date
30 July 2024 in person in Cardiff.
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